Administrative Officer: International Student Life and Success [South Africa]

 

Duties/Pligte

• Facilitating and encouraging the integration of international students at Stellenbosch University;
• Serving as the point of contact for all international students before, during, and after enrolment;
• Organising orientation programmes for all semester exchange and postgraduate full-degree students every semester;
• Facilitating and supporting the transition of new students to life on campus;
• Coordinating, crafting and facilitating various integration projects such as the International Food Evening every semester;
• Providing support to student communities/societies on campus;
• Working closely and collaboratively with different students' communities/societies;
• Working closely and collaboratively with and providing support to the African Students' Board at Stellenbosch University;
• Overseeing the Matie Buddy Programme;
• Overseeing the semester activities of the International Student Organisation of Stellenbosch (ISOS);
• Encouraging student participation on campus to ensure full student integration on the SU campus;
• Contributing to and participating in general SU International activities to support internationalisation on an institutional level at Stellenbosch University;
• Working closely and collaboratively with interdepartmental stakeholders on several projects throughout the year;
• Arranging the facilitation of campus tours;
• Providing 24-hour emergency response and support for international students.

• Fasiliteer en moedig internasionale studente se inskakeling by die Universiteit Stellenbosch aan;
• Dien as kontakpunt vir alle internasionale studente voor, gedurende en ná inskrywing;
• Reël elke semester oriënteringsprogramme vir alle semesteruitruil- en nagraadse volgraadstudente;
• Fasiliteer en ondersteun nuwe studente se aanpassing by die kampuslewe;
• Koördineer, skep en fasiliteer elke semester verskeie inskakelingsprojekte, soos die Internasionale Kos-aand;
• Voorsien bystand aan studentegemeenskappe/-verenigings op kampus;
• Werk ten nouste saam met verskillende studentegemeenskappe/-verenigings;
• Werk ten nouste saam met en ondersteun die Afrikastudenteraad by die Universiteit Stellenbosch;
• Hou toesig oor die Matie Buddy-program;
• Hou toesig oor die semesteraktiwiteite van die Internasionale Studente-organisasie van Stellenbosch (ISOS);
• Moedig studentedeelname op kampus aan om volle studente-inskakeling te verseker;
• Dra by tot en neem deel aan algemene aktiwiteite van US Internasionaal om internasionalisering op 'n institusionele vlak by die Universiteit te ondersteun;
• Werk die hele jaar deur ten nouste saam met interdepartementele belanghebbendes aan verskeie projekte;
• Reël die fasilitering van kampustoere;
• Lewer 'n voltydse noodreaksie- en -steundiens vir internasionale studente.

Job Requirements/Pos Vereistes

• Bachelor's degree;
• At least two years' demonstrated administrative , project management and event management experience;
• Proven ability to work with large groups and speak in front of people;
• Strong, systematic organisational skills and the ability to work as part of a team and under pressure;
• The ability to take initiative, exercise judgement, solve problems and work accurately and in a timely manner with minimal supervision;
• Strong administrative and organisational skills;
• Attention to detail and the ability to manage large quantities of information and have excellent time management skills;
• Strong interpersonal as well as good verbal and written communication skills;
• Proven computer proficiency (MS Word, Excel, Outlook, Internet);
• A driver's licence that has been valid for longer than a year.

• Baccalaureusgraad;
• Minstens twee jaar se bewese administratiewe, projek- en geleentheidsbestuurservaring;
• Bewese vermoë om met groot groepe te werk en voor mense te praat;
• Sterk, stelselmatige organisasievaardighede en die vermoë om in 'n span en onder druk te werk;
• Die vermoë om inisiatief te neem, oordeel aan die dag te lê, probleme op te los en akkuraat te werk binne 'n beperkte tyd en met minimale toesig;
• Sterk administratiewe en organisatoriese vaardighede;
• Aandag aan detail, die vermoë om groot hoeveelhede inligting te bestuur, en uitstekende tydsbestuursvaardighede;
• Sterk interpersoonlike, asook mondelinge en skriftelike kommunikasievaardighede;
• Bewese rekenaarvaardigheid (MS Word, Excel, Outlook, internet);
• 'n Rybewys wat al vir langer as 'n jaar geldig is.

Recommendation/Aanbeveling

• Experience in administrative support in a higher education environment;
• An interest in personal upskilling and open to acquiring new knowledge;
• An interest in global affairs and higher education beyond South Africa;
• Familiar with the University's administrative and financial systems;
• Knowledge of student support services on campus;
• Knowledge of the different student communities on campus;
• Residing in the Stellenbosch municipal area.

• Ervaring in administratiewe steun in 'n hoëronderwysomgewing;
• Stel belang daarin om eie vaardighede uit te brei en die bereidwilligheid om nuwe kennis te verwerf;
• Belangstelling in wêreldsake en hoëronderwys buite Suid-Afrika;
• Vertroudmet die Universiteit se administratiewe en finansiële stelsels;
• Kennis van studentesteundienste op kampus;
• Kennis van die verskillende studentegemeenskappe op kampus;
• Woonagtig in die Stellenbosch munisipale distrik.

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